Business Writing: How to Write Grant Proposals


Billions of applicants send in grant proposals to the United States government, private foundations, public corporations, and nonprofit organizations for individual and organizational funding of specific projects. Grants are allocated funds that do not require repayment to the loaning party. Grants can be issued to individuals, nonprofits, charitable organizations, and educational institutions. Qualifying parties must submit a grant proposal, or a formal request, to the organization offering funding opportunities. A stakeholder offers funding opportunities for those who meet the requirements outlined in “request for proposal” form. This form severs as a general guideline for preparing a grant proposal for review.

Preparing a grant proposal involves a formulaic process. After the stakeholder evaluates the grant proposal and determines it will meet the organization's needs, the grant writer assigned to the case will review it in accordance to the requirements outlined in the “request for proposal” form. Grant writers should pay close attention to the formatting, page count, and the necessary requirements for qualification. The grant writer should prepare an outline for others to evaluate in the writing process.

A grant proposal consists of a cover letter that concisely summarizes the details within the text body, including all of the information about an applicant, where the money will be distributed, and why the applicant qualifies for funding. The grant proposal's body provides an overview of the agency's needs and then specifies the goals associated with the requested funding. A grant proposal outline must be provided with all of the important points available for consideration. Lastly, a brief summary section should conclude key points and petition the organization for available funds. The grant proposal must describe what the project will achieve for the stakeholder.

A grant proposal dictates the specifies of the petitioner's qualifications, including any biography tidbits, past achievements, summaries, and a financial assessment of the funding agency. The organization may also instate a budget for all grant proposals. Grant writers may include an appendix for supporting documentation, full biographies, and other important information that would successfully push the review process through without hassle. A percentage of funding agencies request a mission statement from prospective applicants to weed out those who do not meet the qualifications outlined in the “request for proposal” form. This prevents requester agencies from wasting time and money on projects they are not qualified to undertake or utilize.

Successful grant writers understand the importance of careful organization, planning, and detailed execution. Organizations often employ a team to handle the creation of various sections, while one person finalizes the product. In addition, a qualified editor must review the grant proposal for accurate content and formatting. The strongest candidate will present a grant proposal with minimal errors. If the stakeholder falls short of being impressed, then the next applicant has a higher chance of landing the award.

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